Question 1

What is GroupCal?

Accepted Answer

GroupCal is a shared calendar platform designed for any group that needs to stay in sync. It's the ideal solution for managing team projects, scheduling bookable resources like meeting rooms, organizing community events, publishing class schedules for schools, and even coordinating a busy family calendar.

Question 2

Does GroupCal work across different devices like iPhone, Android, and Desktop?

Accepted Answer

Absolutely. GroupCal is fully cross-platform. Your entire group can collaborate seamlessly whether they use an iPhone, an Android device, or the web app on their computer. All schedules stay perfectly in sync for everyone.

Question 3

How is GroupCal better than just sharing a Google or Outlook Calendar?

Accepted Answer

While standard calendars let you share a link, their system is designed for individuals to subscribe to a feed, not for a group to truly collaborate. GroupCal was built from the ground up as a group-first platform to solve the key frustrations this causes:

Effortless Onboarding: Instead of manually inviting every person by email (a huge pain for communities), GroupCal lets you share one simple link. Members join instantly, with no signup friction.

Real-Time Push Notifications: Standard shared calendars don't notify the group when something changes. GroupCal sends instant, "chat-like" push notifications for every update, ensuring everyone is always on the same page and the calendar feels live.

Powerful, Granular Permissions: Google's link sharing is all-or-nothing ("everyone can see details"). GroupCal gives you real control essential for business and resource management: restrict members to editing only their own events, hide event details to show only "Busy" times, and control who can add new members.

A Branded Hub, Not a Cluttered List: A shared calendar becomes just another item in a long list within a personal Google Calendar. A GroupCal calendar is a branded hub with its own name, photo, and a clear list of members, creating a true home for your group's schedule.

Question 4

Can I use GroupCal to manage multiple calendars at once?

Accepted Answer

Yes. This is a core strength. You can create unlimited, separate calendars for different teams, projects, community groups, or bookable resources. Then, view everything together in a single, unified dashboard to get a complete picture of your organization's activities.
Learn more about Centralized Calendar Management.

Question 5

Can I share my personal Google, Outlook, or iCloud calendar events using GroupCal?

Accepted Answer

Yes. Once you connect your personal accounts (Google, Outlook, or iCloud) in GroupCal, you can choose to share their events with others. This feature allows you to give your team, family, or even a larger audience such as a community, visibility into your schedule - for example, seeing your "Busy" times - without leaving the centralized GroupCal platform.
Learn more about sharing your personal calendars.

Question 6

How can I control who can view or edit events in a shared calendar?

Accepted Answer

GroupCal provides a powerful, granular permissions system essential for teams, businesses, and communities. As an admin, you can set distinct roles (Owner, Admin, Member), control who can add new members, determine who can add/edit events, and even restrict event visibility to show only "Blocked" times for sensitive schedules.
Learn more about our our security and control features.

Question 7

How does a public "Calendar Channel" work?

Accepted Answer

A Channel is a special type of public calendar designed for broadcasting a schedule to a large audience, like a community or customer base. It's listed in GroupCal's search, can be branded with your logo, and allows unlimited followers to subscribe for real-time updates.
See our Brand, Publish & Embed page for more details.

Question 8

Can I embed a calendar on my organization's website?

Accepted Answer

Yes. You can easily embed any public GroupCal calendar directly onto your website. We offer simple code for any site and have dedicated plugins for WordPress and widgets for Wix to make integration seamless. This is perfect for businesses, communities, and schools wanting to display a live schedule.
Learn more about our embedding features.

Question 9

Is there a free version of GroupCal?

Accepted Answer

Yes, GroupCal has a robust free plan with all the essential features needed for most groups and teams. For organizations that require advanced controls and public-facing features, we offer affordable Pro and Business plans.
You can compare all plans on our Pricing page.

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